# Website Project Brief Template Source: https://www.lucidmedia.co.nz/resources/website-project-brief-template/ Free PDF template A structured, fill-in brief that turns "I think we need a new website" into a document any designer can quote and build from. The same template we use to scope projects internally. - A business and audience section that forces you to define who the site is actually for - A goals worksheet that ties each page to a measurable outcome, not just a wish list - A page-by-page sitemap planner so nothing important gets forgotten - A content and assets checklist covering copy, photos, logos and brand files ## Most website projects go off the rails before they start A thin brief is the single biggest reason web projects blow out on cost, time and quality. Sound familiar? ### Quotes you cannot compare Every agency prices something different, so you cannot tell who is actually better value. ### Scope creep mid-build Important pages and features get remembered late, so timelines and budgets balloon. ### A site that does not match the business Without clear goals, you end up with a pretty site that does not actually generate leads. ### Awkward conversations with designers Without a brief, you are reactive. With one, you control the conversation and the outcome. ## What is inside the template No theory, no filler. Every section earns its place. ### Business and audience worksheet Define who the site is for, what they care about, and what success looks like before any design starts. ### Page-by-page sitemap planner Map every page you need, the goal of each one, and how a visitor moves between them. ### Goals and measurement section Tie each page to a measurable outcome so the build has a clear definition of done. ### Content and assets checklist Cover copy, photos, logos and brand files so nothing stalls the build mid-project. ### Functionality and integrations prompts Booking, payments, CRM, email tools. Decide what is in scope before quoting starts. ### Budget, timeline and supplier questions Frame budget honestly and ask any designer the questions that filter the good from the bad. ## Is this the right resource for you? It is built for a specific job. If that is your job, it will save you days of work. If not, we will tell you straight. ### Built for you if - You are planning a new website or a full redesign - You want quotes from two or three agencies that you can actually compare - You want the build to run on time and on budget - You want a site tied to business outcomes, not just a fresh look In short: Business owners and marketing managers who are about to commission a new website or redesign, and want to brief designers properly so quotes are accurate and the build runs smoothly. ### Probably not for you if - You only need a one-page landing page with no real business goals - You are looking for a free website builder or template, not a brief - You already have a tight, well-scoped brief and just need a quote - Your project is purely a logo or brand refresh with no website work Honest answer: if any of these match, this resource will not be the best use of your time. ## A real document, not a 1-page PDF A clean, fillable PDF you can complete in 60 to 90 minutes. Structured by phase, with prompts and examples for every section. - Your business and your customers - What the website has to do - Your current website - Pages, structure and functionality - Design direction, content and proof - Budget, timeline and who signs off [Get the 12 pages download](https://www.lucidmedia.co.nz/resources/website-project-brief-template/#hero-form) Website Project Brief Template.pdf 12 pages 01 Your business and your customers 02 What the website has to do 03 Your current website 04 Pages, structure and functionality Lucid Media 12 pages ## What clients say about working with us The resources are pulled straight from how we work with clients. Here is what those clients say about that work. 5.0 from 70+ reviews > “Our CPA dropped by 66% and lead quality increased 200-300%. Not only almost immediately, but consistent for the last few months.” Paul Zellman BDM, Austar Property Services Jaide Wooler Executive Assistant, Tom Rawson > We’ve been working with Jason from Lucid Media and couldn’t recommend him more. He’s been a fast communicator, proactive, and always willing to help. Jason goes above and beyond with providing recommendations and support. > > The websites he’s built and implemented for us have been excellent. He has captured our business perfectly and ensured that it is user friendly on both desktop/mobile. Fantastic service! Google review Terry Bradley Director, Precision Building Inspectors > Jason and his team have been fantastic to work with from the initial website design and with the ongoing maintenance. They built us a really professional and well-designed site that represents our business well and it has been great having their continued support. > > It is nice to know someone reliable can manage our website and make sure it stays ranking on Google. They are always responsive when we need updates or changes made, and their technical expertise gives us peace of mind. Google review > “I’ve had around 10 websites developed over the years, and Jason is by far the best web developer I’ve ever worked with.” Andrew Baker Owner, Electrical Plus Mitch Taylor Director, Horton Taylor > I have been working with Jason for a year now and he is absolutely brilliant, honest and reliable. His client first approach has meant his work is always on time and to a high standard. > > Most of all he actually gets the results he says he will. Google review Grace Zhang Sunshine Mortgages > Communication with him is always smooth and effortless. The website he created for me exceeded my expectations in every way. I’m genuinely impressed with both the design and the overall structure. > > I’m looking forward to seeing what else the website can bring to me. If you’re thinking about building a website, Jason is definitely the person to go to. Google review > “Absolutely great in delivering our e-commerce website. A great experience from start to finish, and even beyond.” Harry & Maria Owner, Pots of Joy Samir Khanna Director, Professional Financial > Working with Jason @ Lucid Media on our website was a great experience from start to finish. Jason brought our vision to life with creativity and professionalism; he understood what we were after, and this could be seen in the result. > > The design is clean and modern, and the functionality is exactly what we needed. Communication was smooth throughout the entire process, and deadlines were always met. Highly recommend to anyone looking for top-tier web design and development. Google review Alex Mayo Owner, Playceholdr > I had Lucid Media do some SEO work for us and I'm super impressed with the results. Jason also took the time to educate me deeply on the topic so I didn't feel like everything was smoke and mirrors like I have had with previous agencies. Google review Britta Friedrich Manager, MagicGerman > Working with Lucid Media was an excellent experience from start to finish. They took the time to thoroughly analyse our previous website, understand our product, and align with our company goals before creating a new, professional layout and copy. > > They truly went above and beyond, exceeding expectations at every step. I genuinely enjoyed the collaboration and look forward to working with them again in the future. Google review Melitta Adam Founder, Melitta Skin > I had a call with Jason and was so impressed by how in-depth it was. He really listened, understood where I’m at, and gave me a clear action plan that I can actually use. > > It was practical, straightforward, and made me feel confident moving forward with my ads. I couldn’t recommend working with him enough. Google review > “We wanted to bring our idea for an app to life. He turned our ideas into reality.” Alana Saunders Business Manager, A T Realty Andrew Harvey Director, AES Comp > Lucid Media provides great service, quickly establishing and refining our website. They are always available to us when we need changes made. > > Expert in SEO which is critical, our company now ranks at the top of Google searches, alongside our international suppliers but ahead of other agents around the world. We totally recommend Lucid as a highly competent and committed website developer and manager. Google review Ratu Tau Trekway Shuttle > We had previously used another digital company for our website and digital marketing… things went downhill quickly, and our business suffered badly. > > Within 30 minutes, we were on a Teams meeting discussing the problems we were facing. By 2am, Jason had sent us a detailed report… By 4pm, our Google Ads were back up and running. > > Everything was turned around in less than 24 hours… seeing results that quickly was honestly incredible. > > Jason and the team at Lucid Media have helped get our business back on solid ground… Young, full of energy, passionate, and genuinely driven to help businesses succeed. Google review Alex Fladgate Owner, JunkBoss > Jason created our JunkBoss company website from start to finish. He always responded immediately, shared great ideas, and the final site looks spectacular!! > > Highly recommend to anyone looking to get their website done. Google review > “They took the time to understand our vision and business needs, translating them into a stunning, user-friendly website.” Dev Dhingra CEO, Fundmaster Isaac Smith Managing Director, PSI > Communication was insanely good, the work Jason provided me with was on a new level and blew me away. If you’re looking for someone who will go above and beyond for you then he is your man. Google review Tyler Newman Tillen Finance > From the start, Jason has taken the time to understand my business properly rather than just pushing a generic marketing setup. We’ve built out a new website, landing pages, CRM integration, Google Ads and Meta campaigns, and the attention to detail across everything has been excellent. > > What stands out most is his responsiveness and willingness to adapt quickly. Any time we’ve needed changes or seen something in the data, he’s on it straight away and is always looking for ways to improve performance rather than just letting campaigns run. > > The key difference is that he genuinely feels invested in the success of the business, not just running ads in the background. Google review > “He was really acting in our best interests and went beyond what we were expecting him to achieve.” Brianna Hoy Managing Director, PplPeople Fiona Ashford Manager, Fee Funders > When the finance company I manage, Fee Funders, changed ownership, Lucid Media took over all aspects of our IT and technology, and the impact has been outstanding. Jason quickly learned our legacy systems, implemented critical changes during the transition, and then led the development of our new software platform and reporting systems. > > Jason is exceptional across all areas of technology, both front-end and back-end. He’s practical, solutions-focused, and genuinely understands business needs as well as the technical side. Google review Lynnae Sands Manager, Windsor Industries > Jason has been awesome to work with over the last few months. Whenever we've had any sort of issue with our website, he is extremely prompt in resolving it. Very professional and helpful, I highly recommend. Google review > “Jason is exceptional, excellent communications, a highly motivated individual. Such rare traits - very happy with his development work for us!” Eddie Director, PlastiCard Joel D'leema Director, TSB Living > Jason has been awesome in the work he has done for us. He is fast, very responsive and professional. Would highly recommend. Google review J-Tip It Google review > The team at Lucid Media have provided excellent service while recently coming in to help position J-Tip It to where they need to be! > > We are absolutely blown away with their quick responses, smooth customer service and their initiative to stay 10-steps ahead at all times. Results are immediate and the cost is undeniably justified. > > If you want to be in safe hands, choose Lucid! Google review > “The site looks clean, professional, and easy to use. He made the whole process super simple and stress-free.” Aidan Fraei Agent, Ray White ## How to use it A simple three-step approach. Download, work through it, act on what you find. 01 ### Download the template Pop your email in and the template opens straight away, ready to read or download. 02 ### Work through the prompts Block out 60 to 90 minutes. Each section has prompts and short examples so you are never staring at a blank box. 03 ### Send it to agencies Use the completed brief to get accurate quotes you can compare side by side. No more guesswork. ## Explore more from Lucid Media Other free resources you might find useful, plus the service that goes with this one. Free PDF checklist ### [SEO Audit Checklist](https://www.lucidmedia.co.nz/resources/seo-audit-checklist/) A step-by-step checklist to audit your own website and find the issues holding back your Google rankings. Free PDF checklist ### [Google Ads Launch Checklist](https://www.lucidmedia.co.nz/resources/google-ads-launch-checklist/) A pre-launch checklist that catches the costly mistakes before you switch a Google Ads campaign on. Free PDF checklist ### [Website Launch Checklist](https://www.lucidmedia.co.nz/resources/website-launch-checklist/) A go-live checklist that catches the broken links, missing tracking and SEO gaps before your new site is public. Service ### [Web Design](https://www.lucidmedia.co.nz/services/web-design/) Once your brief is ready, our web design team can turn it into a website built to generate leads, not just look good. ## Questions about this resource Quick answers before you download. Got something else? Get in touch and we will help. [Ask a Question](https://www.lucidmedia.co.nz/contact/) **Do I need design or technical knowledge to use this template?** No. The template is written in plain language and walks you through each section with prompts. If you can describe your business and what you want the website to do, you can complete it. **Will this template work if I am hiring a different agency?** Yes. A good brief helps any designer or agency quote accurately and build the right thing. The template is not tied to working with Lucid Media, although we are happy to review it with you. **How long does it take to complete?** Most people finish a solid first draft in 60 to 90 minutes. It is worth doing properly. A clear brief usually saves far more time than it takes during the build. **Is this for a new website only, or a redesign too?** Both. The template works just as well for a redesign. There is a section for current site issues, lessons learned and what to keep from the existing site. **Can I share the completed brief with multiple agencies?** Yes, and we recommend it. Giving every agency the same brief is the only way to get quotes that are genuinely comparable on scope, timeline and price. **Do you also run a paid brief or workshop?** We do. If you would rather have us shape the brief with you in a working session, we offer paid discovery as part of our web design engagements. Book a call and we will talk you through it. ## Ready to grab the PDF template? Pop your email in and the PDF is yours in seconds. No spam, no sales pitch. Use it however you like. Instant PDF download The same document we use with clients Unsubscribe any time. We will not pester you Would rather talk it through? Skip the download and book a free 30-minute strategy call instead. No obligation, no pressure. [Book a free call](https://www.lucidmedia.co.nz/book-a-call/)